15.06.2009: Outsourcing of document management increases competitiveness in a time of crisis

Business owners often pay far more than they need to for the printing, faxing, copying, scanning and archiving of documents. Constantly increasing document flows are causing these costs to rise even further, placing a considerable burden on companies already trying to deal with the effects of the current economic crisis. In a speech to be given at the ‘Cost management in purchasing’ forum hosted by the German Association Materials Management, Purchasing and Logistics (AMMPL) in Sulzbach am Taunus on June 16, Robert Feldmeier, Spokesman of the Management Board of TA Triumph-Adler AG, will explain what factors need to be considered when making purchasing decisions in order to reduce costs and save resources in document management in both the short and the long term.

Nuremberg/Sulzbach am Taunus, June 15, 2009 – Paper mountains are expensive as well as being a nuisance. With efficient document management, companies can reduce their paper document costs by 20 per cent on average, while digital solutions offer even more impressive savings of up to 70 per cent compared with paper-based document workflows. There's one important thing to remember: “If you want to achieve real long-term cost savings for the copying, printing, faxing, scanning and archiving of paper-based and electronic documents, you have to consider ongoing follow-up costs such as expensive consumables or labour costs for device maintenance when making purchasing decisions”, says Robert Feldmeier. Non-standard office systems with models from different manufacturers rob employees of valuable working time, which is spent on IT administration, service and stocking up on replacement parts and toner. “The actual hardware itself accounts for just 15 per cent of total document business costs,” adds Feldmeier.
With simple, customised solutions from TA Triumph-Adler, companies can quickly reduce their document management costs. With the help of the Total Output Management (TOM) analysis and consulting concept, the document business specialists first identify hidden cost sinks and then develop a state-of-the-art, user-optimised concept that is tailored to the requirements of the customer – without decimating the existing IT infrastructure. Companies save threefold as a result of modernisation. Firstly, the complete analysis and cost comparison for all existing jobs is free of charge and without obligation. Secondly, there are no investment costs and the customer’s existing IT systems are even bought for cash at their book values. Thirdly, the customer reduces current costs by at least 15 to 20 per cent thanks to the deployment of new, user-optimised equipment.

TA Triumph-Adler also focuses on sustainability and helps companies to achieve significant long-term cost savings. The document experts supply not only hardware, software and consumables from a single source, but also take charge of maintenance of the office systems as well as financing. Billing is based on the number of pages printed. Companies benefit from the extra time that employees have to spend on their core activities. At the same time, actual costs for office communication and the associated processes are more transparent and easier to calculate – which is a key factor for increasing competitiveness and achieving immediate and sustainable cost reductions in the current difficult economic climate.

Further information will be provided by Robert Feldmeier in his speech ‘Quick wins for purchasers in the document business’, which he will be giving at the ‘Cost management in purchasing’ forum hosted by the German Association Materials Management, Purchasing and Logistics on June 16, 2009. The event will be held at the Dorint Hotel Frankfurt Main Taunus Zentrum, Am Main-Taunus-Zentrum 1, 65843 Sulzbach am Taunus.

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Press contact:

TA Triumph-Adler AG
Karl Rainer Thiel
Head of Corporate Communication & PR
Südwestpark 23
D-90449 Nürnberg
Tel.: +49 (0) 9 11/68 98 3 51
E-mail: krt@ta.ag

trio-market-relations GmbH
Andrea Bolowich
Carl-Reuther-Str. 1
D-68305 Mannheim
Tel.: +49 (0) 6 21/3 38 40-1 83
E-mail: a.bolowich@trio-group.de

About TA Triumph-Adler AG:

In the document business, TA Triumph-Adler is the specialist. The company analyses, individually advises and realises an efficient document workflow for business customers, in both paper and electronic form, and delivers an effective service. With over 200,000 installed systems and more than 34,000 satisfied end customers and 113 years’ experience in the document business, the Group is the market leader in Germany. Over 450 internal document consultants and 500 internal system supporters guarantee a nationwide service. The Group is there for its customers in over 13 legally independent solution centres (limited companies) in over 50 locations throughout Germany and abroad. TA Triumph-Adler offers complete and unique modular solution concepts (hardware = TOM ‘Total output Management’; software = DIDO ‘Digital Document Organisation’). The company is a full-line distributor for printing, faxing, copying, scanning and DMS and has its own financial service provider in the form of TA Leasing GmbH, which provides virtually every form of financing for business customers. Together with the specialised TA Triumph-Adler Corporate Consulting GmbH, the document specialist works with established key accounts both within Germany and abroad. TA Triumph-Adler AG has a prime standard rating on the German stock exchange (WKN 749500) and, with 1,365 employees (150 of whom are trainees) generated sales of EUR 416 million during the 2007 business year. The company demonstrates its social and civic responsibility through the Triumph-Adler ‘Kinder in Not’ Foundation, feels a duty to protect the environment and carries out efficient and comprehensive corporate governance. The company’s headquarters are located in Nuremberg.


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