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Data protection notice for applicants

Dear applicant 

In accordance with the requirements of Articles 13, 14 and 21 of the General Data Protection Regulation (GDPR), we hereby inform you about the processing of personal data collected about you and your related rights with regard to data protection. In order to ensure that you are fully informed about the processing of your personal data in the context of the establishment, implementation and termination of the application procedure, please take note of the following information.

1. Responsibilities

You can find the name and contact details of the responsible person in our imprint.

2. Data protection officer

You can contact our data protection officer in writing by post with the delivery note "Data Protection Officer" at the address given in the imprint or by e-mail to datenschutz@triumph-adler.net.

3. Purposes and legal basis of processing

We process your personal data in accordance with the provisions of the European Data Protection Regulation (EU-DSGVO) and the German Federal Data Protection Act (BDSG), insofar as this is necessary for the application process. The legal basis for this is Art. 88 DSGVO in conjunction with § 26 BDSG-neu for the initiation or implementation of employment relationships.

If you provide us with your data for our talent pool, we process your data within the scope of the consent you give us during the application process. Consent given can be revoked at any time with effect for the future (see section 9 of this data protection information).

Furthermore, we may process personal data from you if this is necessary to protect our legitimate interests or those of a third party and does not override your interests or fundamental rights or freedoms requiring the protection of personal data.

Legitimate interests could be, for example:

  • Defending or asserting legal claims against or by us or third parties arising from the application process.
  • Ensuring IT security and IT operations
  • Building and facility security measures (such as access controls or video surveillance)
  • Use of external service providers who process your personal data on our behalf
  • Use of your application data for the purpose of contacting you for further use of your data for our talent pool or for participation in an evaluation of TA Triumph-Adler on evaluation portals.

4. Categories of personal data 

We only process data that is related to your application. This is general personal data (title, first and last name, address, date of birth, contact details, etc.), application data (cover letter, CV, attachments, certificates and other information you provide), feedback information from the application process and log data, such as IP address and date and time of sending the application.

We use the opt-in procedure for the use of the form. This means that we transmit your application data if you have confirmed the data protection notice. You can also have your CV generated using the social networks Xing, LinkedIn or Softgarden. To do this, you must log in to the respective provider with your user name. Please note: The data protection regulations of the respective providers apply.

Furthermore, you can upload a CV as PDF/DOC from which your data will be transferred to the application form.

We use cookies as part of the online application process. These are text files that are stored in the internet browser or by the internet browser on your end device. These cookies contain characteristic character strings that enable unique identification of your end device during use. We use technically necessary cookies to make our website more user-friendly. Some elements of our website require that your end device can be identified even after you have changed pages. For example, they serve to ensure that you, as a registered user, always remain logged in when accessing different sub-pages of our online presence and thus do not have to re-enter your data each time you call up a new page. The use of strictly necessary cookies on our website is possible without your consent. For this reason, absolutely necessary cookies cannot be deactivated or activated individually. However, you have the option to generally deactivate cookies in your browser at any time. The cookies are automatically deleted when you close your browser. 

5. Sources of the data

We process personal data that has been transmitted directly to us by you or provided by recruitment consultants for the purpose of establishing and carrying out the application process.

6. Recipients of the data

We only pass on your personal data within our company to the departments and persons who use this data to carry out the application process.

We may transfer your personal data to companies affiliated with us, as far as this is permissible within the framework of the purposes and legal bases set out in section 3 of this data protection information.

Your personal data is processed on our behalf by other companies, such as IT service providers, on the basis of order processing contracts pursuant to Art. 28 DSGVO. In these cases, we ensure that the processing is carried out in accordance with the provisions of the GDPR.

Otherwise, data is only forwarded to recipients outside the company if this is permitted or required by law, if the forwarding is necessary for processing and thus fulfilling the application process, if we have your consent or if we are authorised to provide information.

7. Place of data processing

Data processing takes place within the European Union (EU) and in third countries only insofar as a corresponding adequacy decision of the European Union on data protection law in the country concerned is available or the GDPR-compliant processing is ensured in another way (for example, EU standard contractual clause).

8. Duration of data storage

The data will be stored until the application process is completed. The data will be deleted after 6 months at the latest.

If you have consented to be included in our talent pool, the data will continue to be stored. After 3 months you will be contacted whether you wish to remain in the talent pool.

In individual cases, a storage period may extend beyond the decision regarding the establishment of the intended contractual relationship. This would be the case, for example, if there are indications that you will assert claims against us. The data will then be stored for as long as is necessary for the assertion, exercise or defence of legal claims. In this context, the criteria for the storage period may include the time limits under laws such as Section 15 (4) sentence 1 of the General Equal Treatment Act and Section 61 b of the Labour Court Act, periods of limitation or statutory retention obligations.

Storage may also take place if this is provided for or prescribed by the European or national legislator in Union regulations, laws or other provisions to which the person responsible is subject.

9. Your rights

Every data subject has the right to information under Article 15 of the GDPR, the right to rectification under Article 16 of the GDPR, the right to erasure under Article 17 of the GDPR, the right to restriction of processing under Article 18 of the GDPR, the right to notification under Article 19 of the GDPR and the right to data portability under Article 20 of the GDPR.

In addition, you have the right to lodge a complaint with a data protection supervisory authority pursuant to Art. 77 DSGVO if you are of the opinion that the processing of your personal data is not lawful. The right of appeal is without prejudice to any other administrative or judicial remedy.

If the processing of data is based on your consent, you are entitled to revoke your consent to the use of your personal data at any time in accordance with Art. 7 DSGVO. Please note that the revocation only takes effect for the future.

Processing that took place before the revocation is not affected. Please also note that we may need to retain certain data for a certain period of time in order to comply with legal requirements (see section 8 of this privacy information).

10. Right of objection

As far as the processing of your personal data is carried out for the protection of legitimate interests according to Art. 6 para. 1 lit. f) DSGVO, you have the right according to Art. 21 DSGVO to object to the processing of this data at any time for reasons arising from your particular situation. We will then no longer process this personal data unless we can demonstrate compelling legitimate grounds for the processing. These must outweigh your interests, rights and freedoms or the processing must serve the assertion, exercise or defence of legal claims.

To protect your rights, please feel free to contact us.

11. Necessity of providing personal data

The provision of personal data as part of the application process is not required by law. You are therefore not obliged to provide any personal data. However, please note that they are necessary for the application process. If you do not provide us with personal data, we will not be able to carry out an effective application process with you. We recommend that you only provide personal data that is required to start and complete the application process.

12. Automated decision making

As the decision on your application is not based exclusively on automated processing, there is no automated decision-making in individual cases within the meaning of Art. 22 DSGVO.