Scanning

Paper will not disappear from offices for as long as invoices and delivery notes continue to arrive by post. This is a hindrance for companies that want to digitise their processes in order to ensure efficiency, transparency and more convenient workflows. So what can be done? It's simple: paper documents are scanned (and thus digitised) immediately and automatically filed in the correct folders so that staff can access them directly. TA Triumph-Adler has the ideal solution for this: ScannerVision.

When equipped with ScannerVision, a multifunction printer (MFP) becomes an intelligent document manager that can capture, edit and distribute documents. ScannerVision makes sure that invoices and contracts, for example, are filed in a well-structured way and can be found easily. The universal workflow solution converts scans into editable files in Word or Excel, for example. This digitised data can easily be processed and managed in databases and in DMS or ECM systems. ScannerVision also recognises and processes barcode content and guarantees secure and encrypted data transmission. The menu navigation for scanning is simple and intuitive.

ScannerVision can do all of this - and more. With the additional functions of ScannerVision, further workflows can be set up with minimal investment of time and effort. For instance, this allows scanned documents to be uploaded directly to a variety of web servers, online web services and third-party applications. Metadata is filtered automatically, but can also be configured individually. Metadata includes creation date and time, but also contents of the document.

One of ScannerVision's most powerful features is metadata-dependent intelligent routing. This allows the destination of the scan to be determined by its content. To illustrate this with an example: If a barcode identifies that the document is a contract, it is saved in the network folder "Contracts" - and the legal department receives a copy by e-mail.