Document management systems, or DMS for short, help to get rid of mountains of paper. Endless metres of files on shelves are instead stored digitally to conserve space. A mouse click replaces the need to pick up a physical file when it comes to making alterations. A logical folder structure ensures quick and direct access. Finding has replaced searching.
DMS solutions handle the creation, capturing, filing, distribution, versioning and storage of documents, which are ultimately archived in an audit-compliant manner. The DMS software makes it possible to see at any time where each document is and who has worked on it so far. All documents are assigned to categories and keyworded so that they are easy to find.
DMS solutions therefore provide an overview of all documents and their current status. They also offer workflows that follow documents along every step of their digital journey. Where the document is at any given moment and what the next step should be is clear at all times.
TA Triumph-Adler’s DMS solutions
TA Triumph-Adler offers three efficient DMS solutions. They differ in how and where the data is stored.