The entry point: invoices
Digital supplier files bring together all the relevant documents in a clear manner. Information on all the relevant processes is presented in a coherent and comprehensible manner in a single view. This also applies to all accompanying correspondence. Anything that is shared digitally is automatically stored by the ECM system in a specified location. Paper documents that are passed back and forth are scanned at an MFP and likewise automatically saved in the correct folder.
The first step into an ECM system is often invoice checking and processing. Invoices run through the company in digital form in a matter of minutes with an electronic workflow and can be retrieved at any time. Since ECM systems are modular, they can be incorporated accurately into the company's overarching processes.
The digital accounting system can quickly be expanded - the advantage of the modular system - into a comprehensive digital supplier file. Procurement also finds its place in this file alongside contract management. There is no shortage of documents in procurement given that orders and delivery notes are accompanied by the related correspondence. In many companies, these documents are collected in order files, which are an interim step towards a comprehensive supplier file.
Access any time, anywhere
It goes without saying that ECM can also be used to access documents and approve orders or invoices from mobile devices and when working from home. As a result, digital supplier files can provide at any time and any location:
- Direct access to all information in one central location
- Archived, audit-compliant correspondence with suppliers
- Better rates thanks to the company's immaculate payment record
- Reduced costs thanks to more efficient processes
- Faster reactions to market requirements, which means no more delivery bottlenecks
This is how a business relationship becomes a partnership based on trust. And remains so.
Would you like to discover more about the ECM Supplier Files Module?